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- About A&S
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Policies and Forms
Dates and Deadlines
- Fall 2018 Dates and Deadlines (University)
- 2018-2019 Dates and Deadlines (University)
2018-2019 Dates and Deadlines (A&S)
Composition Guidebook Fund Application: Due September 15 (Fall), January 31 (Spring), and April 15 (Late Spring/Summer)
- UND English Graduate Program (MA & PhD) Applications: Due February 15, 2019
- Graduate/Undergraduate Scholarship Applications: Due online by March 1
- Graduate School Dates and Deadlines
The Department of English does its best to provide faculty members with some funds to help defray the cost of travel related to scholarly/creative activities and/or professional development. Each year, the Department will notify faculty members as to the amount of funds that will be available to them during that fiscal year.
Department of English faculty/staff members who wish to use departmental funds for travel should complete the Request for Funding form, which contains information that will assist in generating a budget according to UND policies and includes places for required authorizing signatures.
If you wish to request travel funds above and beyond the amount allotted to each faculty member, you may submit a request using the same form and it will be forwarded to the appropriate committee for consideration.
The Department of English also tries to provide access to funds for conference presentations and/or professional development to Senior Lecturers, Lecturers, and graduate students, who may submit an application to the Composition Guidebook Fund Committee. If an award is granted under the Composition Guidebook Fund, the recipient will need to complete the "Request for Funds: Composition Guidebook" form in order to be reimbursed.
The Department encourages all faculty, staff, and graduate students to seek out additional funds to help defray the cost of travel. Some on campus opportunities include, but are not limited to, the following:
Faculty, staff, and graduate students wishing to be reimbursed for research/professional development related travel must follow all of UND's policies. For all UND policies related to travel, please consult UND Accounting Services' website.
Applying for External Funds
For faculty/staff members who are interested in applying for external funding, there are a number of resources on campus. Grants & Contracts Administration has a page with information about how to prepare a proposal, as well as some internal and external funding opportunities. The College of Arts & Sciences has also posted a document on how to prepare a grant application that is more directed toward the arts and humanities.
If a faculty/staff member chooses to submit a grant proposal to an external agency, the faculty/staff member must follow UND's policies and procedures, as established by the Division of Research & Economic Development, as found on Research, Development & Compliance's website. This includes submitting the necessary forms to the correct offices, as well as having the grant application approved by the Department Chair, the Dean of Graduate Studies (if graduate students are involved), the College of Arts & Sciences (Brad Rundquist, Administrative Fellow for Research), the appropriate Grants and Contracts Officer (the primary A&H grants officer is Rebecca (Becky) Anderson), and Associate Vice President for Research and Economic Development (click to download the necessary transmittal form). Keep in mind that some agencies (e.g., NDCA and NEH) may allow for only one application for all of UND, and there may be a pre-proposal selection process and/or additional permissions needed.
If a faculty/staff member is awarded a grant, the individual must work with the appropriate grants officer and Cheryl Misialek to ensure that the grant is managed properly and complies not only with the policies of UND, but also those of the granting agency. Information about UND's policies regarding grants management is found here. Information about the external agency's policies and procedures of managing a grant will be provided by that agency either on their website or in the award notification packet.
Organizing an Event
Faculty/staff members wishing to organize an event are subject to the policies and procedures of UND and may be required to fill out an “Activity/Event Approval Form” through the Office of Public Safety. If the faculty/staff member wishes to use departmental funds for the proposed event or if the faculty/staff member wishes to be reimbursed for the event by having English Department staff process the paperwork, the faculty/staff member will be required to submit the appropriate forms as outlined in "Requesting Non-Travel Related Funds."
If a faculty/staff member is interested in arranging for a non-UND employee to speak on campus (either in person or virtually) for pay, in addition to the above requirements, there are a number of other UND policies and procedures that need to be followed in order for the event to be possible.
After the desired speaker is identified, the faculty/staff member must complete a detailed budget to determine the estimated cost of the event. Whether the faculty/staff member intends to request funds from the department or not, the
Request for Funding
should be completed.
The faculty/staff member will then need to secure the funds for this event (through an external grant as outlined in the policies above or through internal sources), these awards/agreements must be confirmed in writing from a person with the authority to commit these funds, as this information will needed to process payments.
The faculty/staff member will also need to contact the speaker and negotiate the specific terms of the speaker’s involvement in the event (such details include, but are not limited to, the exact date, time, and duration of the presentation, the dates and mode of travel, and the honorarium). These terms, in turn, will need to be placed in a contract/memorandum of understanding that must be reviewed and approved by Assistant Attorney General Jason Jenkins before the faculty/staff member organizing the event, Dean Debbie Storrs (authorized signatory for the College of Arts & Sciences), and the speaker can sign the contract. If the faculty/staff member does not wish to draft their own contract and submit it through legal counsel, the Purchasing Office has a "Guest Speaker Agreement" form that has already been approved for use.
If the speaker is represented by an agency that has a boilerplate contract, after negotiation, the faculty/staff member must verify that the specifics of the event have been accurately entered by the agent, and then the contract must be reviewed and approved by Assistant Attorney General Jason Jenkins before the faculty/staff member organizing the event, Dean Debbie Storrs (authorized signatory for the College of Arts & Sciences), and the speaker can sign the contract. Please note that boilerplate contracts will almost always involve an addendum prepared by Assistant AG Jenkins, which must be countersigned by the agent and attached to the original contract or UND will not recognize it as a valid contract.
The faculty/staff member organizing a speaking event must also obtain the appropriate tax forms from the speaker. For US citizens, the speaker or his/her agent will need to provide a completed W-9. If the faculty/staff member is considering an international speaker, the faculty/staff member should consult "Nonresident Aliens Payment for Services" and must speak with Cheryl Misialek before proceeding with any contracts/planning to ensure that all of the necessary paperwork is in order.
If the faculty/staff member wishes to record the event and potentially use the video online, a release form will need to be filled out by the speaker. If the speaker is working with an agent, recording will either be in the boilerplate contract or a separate agreement. As before, these terms should be reviewed carefully and must be reviewed and approved by Jason Jenkins. If the faculty/staff member wishes changes to be made, they should be communicated to Jason Jenkins, who can make change the terms in an addendum.
Among numerous other considerations for a speaking event, the faculty/staff member will need to reserve a venue and consider parking issues. For room reservations at the Union contact Megan Wasylow. Parking information is available through the Parking Office.
If the faculty/staff member wishes to be reimbursed for expenses accrued during and event, the faculty member must follow the policies outlined above.
- Composition Guidebook Fund Guidelines
- Composition Guidebook Fund Application
- Computer Equipment: Borrowing Agreement
- Report of Ph.D. Comprehensive Examination Committee: Approval of the Examination Reading List (English Dept. form)
- Report of Ph.D. Comprehensive Examination Committee: Approval of the Examination Questions (English Dept. form)
- Forms for Graduate Students (School of Graduate Studies Forms)